IMPORTANT INFORMATION regarding filing changes to your Constitution/Articles and/or By-laws
If you changed any of the following 4 items in your Articles, you must submit the following form “AHOA Application for Amendment” https://docs.google.com/document/d/1wapNc_0HO7m9p_wtpNVI3HnFZF45CVRF/edit to OMAFA (formerly OMAFRA).
(a) the name of the organization to be incorporated;
(b) the type of organization;
(c) the objects for which the organization is to be incorporated;
(d) the place in Ontario where the registered office of the organization is to be located;
FYI – You do not submit updated by-laws to OMAFA.
IMPORTANT: You DO NOT submit any documentation re your articles or by-laws to the ‘Ontario Business Registry’ or ONCA or the Ministry of Community and Social Services for your Articles or By-laws because agricultural societies were incorporated under the AHOA with OMAFA.
IMPORTANT: If your society is a registered charity under CRA, it is our understanding that you must submit your amended articles and by-laws to them, but it is up to your society to confirm this information with CRA.
You do not need to submit any documents to the OAAS.
Basically – if you did not amend your Articles and are not a registered charity, you do not have to submit your modified governance documents (Articles and by-laws) to any government ministry.
Please don’t just file this document away and forget about it. Keep it handy and refer to it when needed. Update it when required.